Parts invoice reconciliation for auto repair shops
Dozens of parts invoices a week, one statement a month per supplier. InvoiceAnchor matches them line by line and shows you only the ones that don’t agree.
Statements from: Parts suppliers, dealer parts counters, tire distributors, paint and consumablesCore and return credits that never posted
A part goes back over the counter and a credit is promised. Send the credit memo in like an invoice: if the statement doesn’t carry it, it shows as “Not on the statement” — the credit you were promised and never got.
The same ticket keyed twice
A rush order re-keyed at the counter becomes two statement lines for one invoice. The second line has nothing to match and shows as “No invoice provided” before anyone signs off.
Statement lines nobody in the shop has seen
The supplier says you owe for an invoice that never reached the office. It shows as “No invoice provided”, so you ask for the copy before you pay for it.
Questions auto repair shops ask
Our invoices are handwritten counter tickets. Does that work?
Yes. Scanned paper, phone photos of counter tickets and PDFs with no text layer are all read and matched.
We have three suppliers with statements on different days.
Each supplier waits under its own name. A statement arriving is what triggers the match, for that supplier only.
Who does the review?
Whoever closes the month — the owner, the office manager or your bookkeeper. Clean matches queue for a one-click sign-off; only the exceptions need a person.