Vendor statement reconciliation for property management companies
Several properties, many vendors, a statement from each. InvoiceAnchor matches every line to the invoice behind it and shows you the ones that have nothing behind them.
Statements from: Maintenance contractors, landscapers, cleaning and supply vendors, HVAC and plumbing servicesThe same repair invoiced twice
Emergency call, follow-up visit, one invoice re-sent. The second statement line has no invoice to match and shows as “No invoice provided” before anyone approves it.
Statement lines with nothing behind them
No invoice, no work order, just a line on the statement. It shows as “No invoice provided”, so you ask before you pay.
Quoted one amount, billed another
The invoice and the statement disagree on a line. Both amounts sit side by side under “Amounts differ”, with the difference worked out.
Questions property managers ask
We manage several properties. Is that one account or several?
One login, one business per property on the Multi-Business plan — five included, more at $149 each. Each property keeps its own inbox and review queue, and staff see only the properties you give them.
Our vendors send one statement covering every property.
Ask them for a statement per property — most will. If one won’t, the lines that belong to other buildings simply show up as unmatched, which is at least visible.
Can our accountant see the results?
Yes. An accountant can be given view-only access to File storage, where every reconciliation is kept as one package — summary plus every source document.